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Freedom of Information

The Freedom of Information Act 2000 promotes greater openness and accountability across the public sector and gives a general right of access to all types of recorded information held by public authorities, subject to exemptions.

You can also request information about the personal data the council holds about you.

The Information Commissioner's Office (ICO) is an independent body that enforces the Freedom of Information Act, the Data Protection Act and the Environmental Information Regulations, and has produced some guidance at https://ico.org.uk/your-data-matters/official-information/ on what to consider before making your request.

How to make a request

To make a request, contact the Town Clerk, Arren Roberts, at arrenroberts(at)oswestry-tc.gov.uk or by post, and we will respond within 20 working days of receipt. Due to the current closure of the Town Council offices, due to the COVID-19 pandemic, we would strongly advise that your request is made by email at this time. The request must be made in writing and include:

· Your full name and address (or email address)

· The specific details of the information you require including dates.

Refused requests

We will provide you with the information unless there is a good reason for not doing so - for example if your request relates to the personal details of another person. If we decline your request, we will let you know why we made this decision. If you do not agree, you can ask us to reconsider our decision. If the request is still declined, you can ask the Information Commissioner's Office to review the decision.

AUGUST 2020

Freedom of Information

You can submit a request for information under the Freedom of Information Act on any of the following subjects.

Core Classes

Council Internal Practice and Procedure

Classes of Available InformationWhere Available
Minutes of Council and Committees - limited to the last 2 yearsoffices
Agendas and supporting papers for council, committee and working groups, limited in each case to the forthcoming meetingoffices and online
Copy of Standing Ordersoffices
Council and Committee terms of referenceoffices

Code of Conduct

Classes of Available InformationWhere Available
Members Declaration of Acceptance of Officeoffices
All issues relating to Register of Interests to be viewed by arrangement with the Monitoring Officer at Shropshire CouncilShropshire Council

Periodic Electoral Review

Classes of Available InformationWhere Available
Information relating to the latest boundary review of the Council area.offices

Employment Practice and Procedure

Classes of Available InformationWhere Available
Terms and conditions of employmentoffices
Staffing structureoffices
Job descriptionsoffices
Equal Opportunities Policyoffices
Health and Safety Policyoffices
Exclusions - "personal records" - i.e. Appraisals, employee specific salary details, disciplinary records, sickness records and the like by virtue of being personal data under the Data Protectionoffices

Planning Documents

Classes of Available InformationWhere Available
Responses to planning applicationsoffices

Audit and Accounts

Classes of Available InformationWhere Available
Annual return form – limited to last financial yearoffices
Annual Statutory report by auditor ( internal and external) – limited to the last financial yearoffices
Receipt/Payment books, Receipt Books of all kinds, Bank statements from all accounts – limited to the last financial year.offices
Precept request - limited to the last financial year.offices
VAT records - limited to the last financial year.offices
Financial Standing Orders and regulationsoffices
Assets registeroffices
Risk assessmentsoffices
Fees and charges applied by the Counciloffices
Register / file of members allowancesoffices
Exclusions – all commercially sensitive information e.g. quotations and tenders, loan documentation and insurance policies.offices

Optional Classes

Development and Implementation of Policy

Classes of Available InformationWhere Available
Policy statements issued by the Counciloffices
Responses made by the Council to consultation papersoffices
Complaints handling procedureoffices

Byelaws

Classes of Available InformationWhere Available
Made for the regulation of a pleasure ground or public open spaceoffices

Council Circular / Newsletters

Classes of Available InformationWhere Available
Town, parish, community guideoffices

Allotments

Classes of Available InformationWhere Available
Plansoffices
Standard tenancy agreementsoffices
Exclusions – individual tenancy agreements and rent payment records under both privacy and data protection laws.offices

Best Value

Classes of Available InformationWhere Available
Best Value Performance Planoffices
Best Value Inspection reportsoffices

Charges

The Council will make a reasonable charge for all photocopies and costs necessary to provide and produce information in both core and optional classes.

Oswestry Town Council,
The Guildhall,
Oswestry,
Shropshire
SY11 1PZ

Tel: 01691 680222

E-mail: enquiries(at)oswestry-tc.gov.uk

Twitter: @OswestryTC
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